Introduction

This article explains how to set up a special VAT case in TRAEDE when you are VAT registered in a foreign country. This is especially relevant if you are synchronizing invoices (B2B or B2C) for countries where you're VAT registered and need to apply the correct local VAT code.

To ensure correct VAT handling for foreign sales, you need to configure both your accounting system (e-conomic) and TRAEDE. Below is a step-by-step guide using Belgium (21% VAT) as an example.

Create a VAT code in e-conomic

1. Go to Settings in e-conomic.

2. Navigate to VAT codes (Moms koder).

3. Click Add new VAT code.

4. Fill out the form:

   • Country: Select Belgium

   • Code name: Example: B21

   • Description: Example: Belgium

   • Rate: Enter 21

5. Click Save.

Set up a category in e-conomic

1. Make sure you have a category for TRAEDE (if not, create one).

2. You do not need to do anything further in e-conomic after this step.

Configure the special case in TRAEDE

1. Go to App Store in TRAEDE.

2. Open the e-conomic integration.

3. Click on Accounting.

   You will now see your default sync setup (e.g., invoices syncing as Faktura).

4. Scroll to Override defaults and click Add new row.

5. Set up the override:

   • Country: Select Belgium

   • Type: Select B2B, B2C, or both depending on your VAT obligations.

   • Sync as: Choose Kassekladde (cash journal).

   • Revenue account: Select the correct account for Belgian sales.

   • VAT code: Enter the VAT code you created in e-conomic (e.g., B21).

6. Click Save.

Now, every time an invoice is created for Belgium, TRAEDE will:

• Recognize the special rule

• Sync the invoice to the Kassekladde

• Apply the Belgian revenue account

• Use the correct VAT code (B21)

This ensures that your VAT is reported correctly for your foreign VAT registrations.