Introduction
This article explains how to correctly configure e-conomic so it can receive invoices from the FAKTURA module in TRAEDE.
You will learn how to set up the required product groups, VAT codes, and accounts to ensure that all product and shipping lines from TRAEDE invoice correctly in e-conomic.
Create the required product groups in e-conomic
To ensure TRAEDE invoices are booked correctly, you need three product groups in e-conomic:
TRAEDE products
TRAEDE shipping
TRAEDE products without VAT (domestic only)
You can create or edit product groups by navigating to:
Sales → Product groups
TRAEDE products group
This is the main product group used for all products invoiced from TRAEDE.
Configure the VAT zones as follows:
Domestic
Must refer to an account with 25% VAT
Default VAT code: U25
EU
Must refer to an account with 0% VAT
Default VAT code: UEUV
Abroad
Must refer to an account with 0% VAT
Default VAT code: ABR
Insert screenshot here of an example TRAEDE products group setup.
Create a separate TRAEDE shipping group
Shipping and handling fees can be separated into their own accounts in e-conomic.
Create a second product group named TRAEDE shipping.
This group must have exactly the same VAT codes and VAT-zone structure as the TRADE products group:
Domestic VAT = same VAT code as TRADE products (U25)
EU VAT = same VAT code as TRADE products (UEUV)
Abroad VAT = same VAT code as TRADE products (ABR)
You may change the income account numbers if you want shipping revenue booked separately, but the VAT codes must match the corresponding zones in TRADE products.
Insert screenshot here showing matching VAT code setup.
Make sure existing product groups use the same accounts
If you already have products in e-conomic, they might belong to other product groups.
Any product group that contains products you intend to invoice through TRAEDE must use the same account + VAT setup as the TRAEDE products group.
Examples of product groups that must match:
“Vores varer” / “Products”
Any customer-specific or historic product groups
This ensures that existing products will book the same way as newly created products from TRAEDE.
Insert screenshot here showing consistent account setup.
Create a product group without VAT for domestic customers
One additional product group is required:
a group where the Domestic VAT zone refers to an account without VAT.
This is used in a specific technical scenario for TRAEDE.
Setup:
Domestic → Account without VAT (example: Sales to customer without VAT)
EU and Abroad → Same setup as TRADE products
This product group can be named anything.
Insert screenshot here of domestic no-VAT product group.
What happens going forward?
All new products created in TRAEDE will automatically be added to the TRAEDE products group in e-conomic.
Shipping and handling lines will use the TRAEDE shipping product group.
Any existing products in e-conomic must belong to product groups that follow the same VAT structure to prevent booking errors.
Traede products
- This one HAS to be named Traede products
- It’s important to check that Domestic, EU and Abroad ALL have an account assigned and that the accounts have a correct VAT code assigned
- Domestic: should have a VAT code with 25% VAT
- Default VAT Code is U25
- EU: should have a reverse VAT code with 0% VAT
- Default VAT Code is UEUV
- Abroad: should have an abroad VAT code with 0% VAT
- Default VAT Code is Abr
Traede shipping
- Can be named whatever you want
- The reason why we have a separate product group for shipping is so you can “split out shipping accounts” from “normal revenue”
- It’s important to check that Domestic, EU and Abroad ALL have an account assigned and that the accounts have a correct VAT code.
All the accounts should have same VAT codes as “Traede products”
Products without VAT
- This one does not need to be created, but you need to have 1 product group where EVERY account attached to it has NO VAT. It can be named whatever you want
- More about why this is needed in the next section under “Correction line”