Introduction

This article explains the two types of invoices that TRAEDE can create in e-conomic: invoice module invoices and cash journal (kassekladde) invoices.
Understanding the difference is essential when configuring B2B and B2C revenue synchronization, especially because the two invoice types behave very differently when it comes to VAT handling.

Invoice module invoices (Fakturamodulet)

Where they appear in e-conomic

You find invoice-module invoices under:

Sales → Invoices (Fakturaer)

• Draft invoices appear under Udkast

• Booked invoices appear under Arkiv

What they contain

Invoice module invoices include full invoice details:

• Customer information

• Delivery address

• Invoice lines

• Product names and quantities

• Prices and totals

You can always open these invoices in e-conomic and see exactly what was sold.

How VAT works on invoice-module invoices

Each product in TRAEDE belongs to a product group.
In e-conomic, the product group determines the VAT rate, depending on which account the group is linked to.

Example:
If the product group uses an account with:

• DK VAT (25%) → Danish customers are charged 25%

• EU/DK0 → EU customers are charged 0%

• Abroad 0% → Outside EU, VAT is 0%

A key limitation:
Each product can only belong to one product group, so you cannot vary the VAT based on country for B2C One-Stop Shop.
This is why invoice-module invoices are typically not suitable for B2C OSS.

Cash journal invoices (Kassekladde / CASA GL invoices)

Where they appear in e-conomic

You find them in:

Accounting → Cash journals (Kassekladder)

They are marked as:
“Manual customer invoice (Manuel kundefaktura)”

What they contain

A CASA invoice includes:

• A total amount

• Customer

• VAT code

…but it does not include any invoice lines, delivery addresses, or product details.

This makes CASA invoices extremely flexible, because TRAEDE can decide:

• Which VAT code to apply

• Which revenue account to use

• How to book each transaction

How VAT works on CASA invoices

CASA invoices allow TRAEDE to set a different VAT code per invoice.

Examples:

• DE19 (Germany 19%)

• ES21 (Spain 21%)

• SE25 (Sweden 25%)

• …and so on

This flexibility is required to comply with One-Stop Shop (OSS) B2C VAT rules.

Which invoice type should you use?

Recommended setup

TRAEDE recommends using a mixed setup for most brands:

Alternative setup

You can also choose:

• All B2B + B2C as CASA

  • Allows full flexibility

  • But you cannot see invoice lines inside e-conomic

  • Lines are always visible in TRAEDE, so this is not a problem for most brands

Summary

• TRAEDE supports two invoice types in e-conomic: invoice-module and CASA (cash journal).

• Invoice-module invoices show full details but cannot vary VAT per country.

• CASA invoices allow flexible VAT (required for OSS) but display only totals in e-conomic.

• Recommended setup: B2B = invoice module, B2C = CASA.

In e-conomic you can create an invoice in 2 ways: as a Fakturamodul invoice (invoice module) or as a Kassekladde invoice (manual ledger invoice). Each of these have pros and cons described below. You can also watch our video that views examples of each of these and describes how they differ.

Fakturamodul invoice (invoice module invoice)

An invoice module invoice is an invoice created under “Sales” in e-conomic. This type of invoice will be made from “Products” in e-conomic. The invoice will have a header and one or many lines. Each line is a product in e-conomic and will have a unit price and a discount percentage. In short: an invoice module invoice is an invoice you can open and “see what was sold”. Once it’s booked it will move to “Arkiv” (archive) in e-conomic.

The important thing to know about invoice module invoices is that the accounts that the revenue is booked in is dictated by each product’s product group in e-conomic. This, unfortunately, means that you ARE NOT able to fully customize how such and invoice should be booked or how VAT should be calculated. This is further demonstrated in the video.

Pros

• Contains products so you can actually open it and see what was sold
• Contains invoice address / delivery address information

Cons

• VAT is dictated by the products’ product group and is therefore not fully customisable. This can create issues when you are VAT registered in a foreign country and need to pay local VAT. More on this later
• Accounting is dictated by the products product group and is therefore not fully customizable. This can create issues when you want to differentiate the accounts used by different invoices. For instance, it’s not possible to book Domestic B2B invoices in one account and Domestic B2C invoices in another.

Kassekladde invoice (manual ledger invoice)

A manual ledger invoice is an invoice created under “Regnskab” (accounting) in e-conomic. This is an entry for the “total of the invoice”. So instead of creating an invoice with many lines, instead we create an invoice as an actual entry on the books for the total of the invoice and it’s VAT.

NOTE: Don’t let the word “manual” scare you. This is still an invoice automatically created by Traede

The good thing about manual ledger invoices is that Traede is able to customize exactly which accounts should be used for booking the invoice and which VAT codes and VAT rates that should be used. This makes it suitable for differentiated VAT - like One Stop Shop VAT for EU B2C or whenever you are VAT registered in a foreign country.