In e-conomic you can create an invoice in 2 ways: as a Fakturamodul invoice (invoice module) or as a Kassekladde invoice (manual ledger invoice). Each of these have pros and cons described below. You can also watch our video that views examples of each of these and describes how they differ.
Fakturamodul invoice (invoice module invoice)
An invoice module invoice is an invoice created under “Sales” in e-conomic. This type of invoice will be made from “Products” in e-conomic. The invoice will have a header and one or many lines. Each line is a product in e-conomic and will have a unit price and a discount percentage. In short: an invoice module invoice is an invoice you can open and “see what was sold”. Once it’s booked it will move to “Arkiv” (archive) in e-conomic.
The important thing to know about invoice module invoices is that the accounts that the revenue is booked in is dictated by each product’s product group in e-conomic. This, unfortunately, means that you ARE NOT able to fully customize how such and invoice should be booked or how VAT should be calculated. This is further demonstrated in the video.
- Contains products so you can actually open it and see what was sold
- Contains invoice address / delivery address information
- VAT is dictated by the products’ product group and is therefore not fully customisable. This can create issues when you are VAT registered in a foreign country and need to pay local VAT. More on this later
- Accounting is dictated by the products product group and is therefore not fully customizable. This can create issues when you want to differentiate the accounts used by different invoices. For instance, it’s not possible to book Domestic B2B invoices in one account and Domestic B2C invoices in another.
Kassekladde invoice (manual ledger invoice)
A manual ledger invoice is an invoice created under “Regnskab” (accounting) in e-conomic. This is an entry for the “total of the invoice”. So instead of creating an invoice with many lines, instead we create an invoice as an actual entry on the books for the total of the invoice and it’s VAT.
NOTE: Don’t let the word “manual” scare you. This is still an invoice automatically created by Traede
The good thing about manual ledger invoices is that Traede is able to customize exactly which accounts should be used for booking the invoice and which VAT codes and VAT rates that should be used. This makes it suitable for differentiated VAT - like One Stop Shop VAT for EU B2C or whenever you are VAT registered in a foreign country.