Introduction

This guide explains when and how TRAEDE applies exchange rates during the order and booking process. Understanding this logic ensures that the correct currency conversions are reflected in both your order values and financial documents.

This is especially relevant for admins and finance users working in multi-currency environments.

When are exchange rates used?

TRAEDE uses exchange rates in two key places:

1. When creating new orders

• The current exchange rate (entered manually or fetched automatically) is applied when you create a new order in a foreign currency.

• This exchange rate is used to convert order amounts into your base currency (e.g., DKK).

• You can see this reflected in the order list, where prices appear in your local currency alongside a small icon.

🛈 Hover over the icon to view the original foreign currency and applied rate.
Example: 40 EUR → 307.69 DKK using the current EUR exchange rate.

Screenshot example: Order list showing converted amounts with icon.

2. When booking invoices, credit notes, or purchase orders

• When booking these documents, TRAEDE does not use the order exchange rate.

• Instead, it fetches the official exchange rate for the invoice date from the European Central Bank (ECB).

• This ensures compliance with proper accounting practices.

✅ This is the standard and correct way to handle exchange rates in financial documentation.

Can I override this behavior?

Yes. If you want to apply a fixed rate instead of using the ECB rate, you can use special exchange rates.

Stay tuned for the guide:
How to use special exchange rates