Introduction
The EU sales (XBVHT) report helps you track B2B sales to other companies within the European Union where no VAT was applied. It is essential for preparing your EU sales listings (Intrastat reports) and ensuring compliance.
This guide explains how the report works and how to make sure your customers are correctly included or excluded based on their VAT status.
Understanding the report
The EU sales (XBVHT) report in TRAEDE includes:
Orders from EU-based B2B customers
Only orders where no VAT was added
Customers must have a valid VAT number to be included
This ensures that only legitimate intra-EU B2B sales are reported correctly.
Exclude non-VAT registered B2B customers
If a B2B customer does not have a VAT number, they are not considered a valid company for the purposes of this report. In this case, VAT should be added to their orders, and they must be excluded from the XBVHT report.
How to do it:
Go to Customers in TRAEDE.
Find and open the customer profile.
Scroll down to the section called “Customer has no VAT number and should have VAT added.”
Check the box to confirm the customer is not VAT-registered.
Example screenshot: Customer settings with checkbox highlighted
✅ Once this is activated, the customer will be excluded from the XBVHT report, and VAT will be correctly applied to their orders.
Summary
Always ensure:
Only B2B customers with valid VAT numbers are included in the EU sales report.
Customers without VAT numbers are flagged properly to include VAT and exclude them from reporting.
This guarantees that your EU sales report is both accurate and compliant with tax regulations.