Consolidating invoices helps to combine multiple invoices into a single document to reduce customs costs when shipping multiple orders to the same country.

Steps to Generate a Consolidated Invoice:

1. Go to Invoices:

   • Navigate to the Invoices section in Traede.

   • Click Consolidated Invoices.
     
     
     
     

2. Understand the Purpose:

   • Consolidation helps reduce the number of customs lines, which lowers the customs fees.

   • Instead of multiple invoices with individual lines, a consolidated invoice groups similar items by tariff code, material composition, and country of origin.
     
     

3. Combine Multiple Invoices:

   • If sending multiple orders to a country, consolidate them into a single invoice.

   • Example: Three invoices with 10 lines each can be combined into one invoice with a single line.
     
     

4. Review the Grouping:

   • Traede automatically groups items based on:

     • Country of origin

     • Tariff code

     • Material composition

   • Ensure that similar products (e.g., sunglasses) are merged into a single line.
     
     

5. Finalize and Export the Invoice:

   • The consolidated invoice will display the quantity and total price instead of listing individual products.

   • Weight and additional customs information should also be included.
     
     

6. Legal and Technical Aspects:

   • A company entity in the destination country is required.

   • Example: A Danish company sells to its Norwegian entity, which then imports the goods.

   • Consult a customs consultancy (e.g., Time VAT for the UK) to ensure proper documentation.
     
     

7. Auto-Generating Documents:

   • Traede auto-generates necessary customs documentation based on country and transporter.

   • The document will list:

     • Invoice numbers included in the consolidation

     • Tracking numbers

     • Total weight, box count, and other required details
       
       

8. Managing Open and Closed Consolidated Invoices:

   • An open consolidated invoice will continue to include new invoices until it is closed.

   • Once ready, click Close to finalize the invoice.
     
     
     
     

   • Closed consolidated invoices are stored for reference.
     
     

9. Review and Submission:

   • Once closed, the invoice is finalized and no new orders will be added.

   • You can now send the consolidated invoice to customs authorities and transporters.