You can update several orders at once instead of editing them one by one — from reassigning agents to moving inventory location. This article covers the bulk update window and the standalone bulk actions that sit alongside it.
Opening the bulk update window
- Go to Sales → Orders.
- Tick the orders you want to change.
- Click Actions → Bulk Update Data.
- In the Update Order Data window, tick the fields you want to change on the left. Only ticked fields are touched — everything else on the selected orders is left alone.
- Fill in the new value for each ticked field. The right side of the window lists the order numbers that will be updated.
- Click Update.
Tip: The same window is also reachable from order widgets, if you are using those, on your dashboards - with the same 9 fields.
Fields you can bulk-edit
| Field | What it does |
|---|---|
| Agencies | Remove the selected agencies, set them as the only agencies, or add them to the order. When adding or setting, you can mark one as the primary agency. |
| Agents | Same three options as Agencies — remove, set as the only agents, or add — with an optional primary agent. |
| Custom fields | Only shown if your brand has order custom fields set up. Type a new value, or tick CLEAR to empty it. |
| Incoterms | Pick from the standard incoterms list. |
| Locked | Set the selected orders to locked or unlocked. |
| Shipping cost | Type an amount to apply to all selected orders. |
| Status | Set the order label for all selected orders. |
| Inventory location | Move the selected orders' inventory to a chosen location. |
| Drop | Assign the selected orders to a drop. |
Other bulk actions
The same Actions menu also has standalone bulk actions — these run immediately on the selected orders rather than opening the Update Order Data window:
- Archive orders
- Unarchive orders
- Delete draft orders — only works if every selected order is a draft.
- Export to Excel
- Download Documents
- Update reservations
- Merge orders
Depending on your account's apps and permissions, you may also see Update order prices, Send confirmation, Ship Items, or Start production order. For example, Update order prices requires a pricing permission, Ship Items, and Start production order only appear when specific apps are installed.
Good to know
Bulk edits affecting more than 10 orders — or any change to Status, Inventory location, Drop, or archiving — run in the background and may take a moment to apply rather than updating instantly.