When TRAEDE sends an invoice, credit note, or manual inventory adjustment to e-conomic, it automatically creates the corresponding cost and inventory journal entries. You don't need to create these manually — TRAEDE posts them to your Traede cash book as journal lines, using the same voucher number as the invoice so you can find all related entries together.
Account setup
Before postings work correctly, four accounts must be configured in TRAEDE under App Store → E-conomic → Accounting.
Invoices and credit notes
| Field | Account type | Typical account |
|---|---|---|
| Outbound delivery (balance) | Balance sheet — inventory | #5526 Delivery of goods |
| Cost of goods sold (cost) | Income statement — cost | #1330 Vareforbrug (lagermodul) |
Inventory adjustments
| Field | Account type | Typical account |
|---|---|---|
| Inventory adjustment (balance) | Balance sheet — inventory | #5525 Inventory adjustments |
| Inventory adjustment (cost) | Income statement — cost | #1331 Varereguleringer |
Note: The account numbers above are examples. Your actual account numbers depend on your e-conomic chart of accounts. Check with your accountant if you're unsure which accounts to use.
Postings when an invoice is sent
Each time TRAEDE syncs an invoice to e-conomic, it creates a journal line in the Traede cash book that moves the cost of the sold goods from inventory to cost of goods sold.
- Debit: Cost of goods sold account (e.g. #1330) — the cost is recorded as an expense in the income statement.
- Credit: Inventory account (e.g. #5526) — the inventory value is reduced on the balance sheet.
The cost price used is based on weighted average — TRAEDE continuously calculates an average cost per item across all purchases.
Postings when a credit note is issued
When a credit note is synced to e-conomic, the posting is the exact reverse of the invoice posting. The goods are returned to inventory at the same cost price.
- Debit: Inventory account (e.g. #5526) — inventory value increases again on the balance sheet.
- Credit: Cost of goods sold account (e.g. #1330) — the cost is reversed in the income statement.
Postings for manual inventory adjustments
When stock is adjusted manually in TRAEDE — for example after a stock count, a write-up, or a write-down — a separate journal line is posted using the inventory adjustment accounts.
- Debit/Credit: Inventory adjustment account (e.g. #5525) — the inventory value is adjusted on the balance sheet.
- Counter account: Inventory adjustment cost account (e.g. #1331) — the adjustment amount is recorded in the income statement.
The description on the journal line identifies the product and quantity, making it easy to trace back to the specific adjustment in TRAEDE.
Summary
| Event | Balance account (inventory) | Cost account |
|---|---|---|
| Invoice | Outbound delivery (e.g. #5526) | Cost of goods sold (e.g. #1330) |
| Credit note | Outbound delivery (e.g. #5526) | Cost of goods sold (e.g. #1330) |
| Manual inventory adjustment | Inventory adjustments (e.g. #5525) | Inventory adjustment cost (e.g. #1331) |
How to find a specific posting in e-conomic
- Open the Traede cash book in e-conomic.
- Search for the invoice number in the Voucher field — TRAEDE uses the same number as the invoice, so all related lines appear together.
Tip: An invoice typically generates two or three journal lines: the sales line (revenue), a VAT line if applicable, and the COGS line. The COGS line is the one with the inventory and cost accounts.