Accounting rules control which e-conomic accounts are used when you book production invoices, add product costs, and process overhead cost invoices. This guide walks through the full setup.

Prerequisites

Before configuring accounting rules for production, make sure the following is in place:

• The Production app is activated (App Store → Production)
• The e-conomic integration is active (App Store → e-conomic)
• A Purchase Journal (kassekladde) exists in e-conomic for Traede to post against

Important: Without a Purchase Journal in e-conomic, Traede cannot transfer production invoices. Create one in e-conomic first, then select it in the Purchase journal field under Accounting Settings → General.

Where to find the settings

Production accounting rules can be accessed two ways:

• App Store → e-conomic, then scroll down to the Production section
• Settings → Accounting Settings, then scroll down to the Production section

Both paths lead to the same settings.

e-conomic sync settings

Before configuring accounts, make sure the relevant sync toggles are enabled. Go to App Store → e-conomic and scroll to the Production section.

Default settings: Invoice account

The Invoice account is the most important field. It determines where the inventory value lands in e-conomic when you receive goods on a production order.

Simple setup (most common)

Set the Invoice account to your inventory receipt account (tilgangskonto). Leave Inventory account and Inventory account (contra) empty.

When a production invoice is booked, the full value posts directly to the receipt account. This is the standard approach and works well when you use a single receipt account or split by region using overrides.

Advanced setup: separate invoice and inventory accounts

If you want to separate the payment account from the inventory account, fill in all three fields:

This creates a posting chain: the value is recorded on the invoicing account, then moved to the inventory account with a counter-entry that offsets the invoicing account.

Default settings: Product cost accounts

Product Cost Types are fixed costs assigned to products (e.g. freight, customs duty, insurance) that are not on the supplier's invoice but should be added to the product's cost price when booking.

These cost types are defined under App Store → Production → Product cost types.

Example: You have a 5% customs duty on a product. When the production invoice is booked, Traede adds the customs value to the receipt account and creates a counter-entry on a separate liability account. When you later receive and pay the actual customs bill, you settle against that liability account.

Default settings: Overhead cost invoice accounts

Overhead Cost Invoices are separate invoices for costs like freight or customs from a forwarder or third party. They are created under Production → Overhead Cost and allocated to production order delivery notes.

This setup requires three accounts that work together:

The posting flow works like this:

1. An overhead cost invoice is booked → the amount is posted to the holding account.
2. The overhead cost invoice is allocated to delivery notes → the value is moved from the holding account to the receipt account.
3. The holding account is offset via the contra account, settling the balance.

Default settings: VAT

Default settings: Other fields

Region and country overrides

VAT rules and account structures often differ depending on where your supplier is located. You can override the default accounts for specific regions or countries.

Adding an override

1. Scroll down to the Override defaults section under Production.
2. Select a Region (e.g. Domestic, EU) and optionally a specific Country.
3. Fill in the account fields and VAT settings that should differ from the defaults.
4. Click Save.

Country-level overrides take priority over region-level overrides, which take priority over the defaults.

Tip: Even if you use the same receipt account for all regions, you still need regional overrides if the VAT rules differ. For example, domestic purchases may use a standard VAT code while EU purchases use reverse charge (VAT rate 0%).

Example: EU override

Overriding product cost accounts per cost type

Within each region (or in the defaults), you can map individual Product Cost Types to specific accounts. This is useful when different cost types should post to different accounts.

If left empty, the cost type uses the default product cost accounts defined above it.

Overriding overhead cost invoice accounts per cost type

Similarly, you can override the overhead cost invoice accounts for each cost type. Each row has three override columns:

Overriding invoice cost accounts

Invoice Cost Types are extra line items that your supplier adds to a production invoice (e.g. freight charges, sample costs, extra fees). These are defined under App Store → Production → Invoice cost types.

Each Invoice Cost Type can be mapped to a specific account so the cost posts to the correct ledger entry:

Note: The Spread across products option on Invoice Cost Types (set under App Store → Production → Invoice cost types) determines whether the cost is distributed proportionally across the received products or kept as a separate line.

Setting up Product Cost Types

Product Cost Types are configured under App Store → Production → Product cost types.

Setting up Invoice Cost Types

Invoice Cost Types are configured under App Store → Production → Invoice cost types.

Typical account structures

Simple setup (one receipt account)

Advanced setup (region-based receipt accounts)

Related articles

• [LINK: Setting up the e-conomic integration — general integration setup and connection]
• [LINK: Production overhead cost invoices — how to create, book, and allocate overhead cost invoices]
• [LINK: Accounting rules for sales invoices and credit notes — configuring the sales side of accounting]