Requirements for setting up TimeVAT

  • Updated

Below we will describe all the elements in the setup, and then further down we will describe how to setup the individual elements

This list will describe how to setup a flow for UK, but it's the same with NO or other countries

 

Creation of UK company in TRAEDE

  1. An address is added with the details of your UK company. It should contain your EORI number, UK vat number and UK address
  2. A rule is added that whenever an order is made for UK the sender address should be the UK company instead of your main company

Sales invoices

  1. All UK sales invoices should be automatically sent to TimeVAT - one at a time. This email will be read automatically by TimeVAT
  2. The UK sales invoice should be in GBP. If the order is not in GBP, then use the "Convert currency" feature to convert the amounts to GBP
  3. Sales invoices should have incoterms DDP

Consolidated invoices

  1. A rule should be setup that gathers all UK sales invoices on a consolidated invoice
  2. The invoice address of the consolidated invoice should be your UK address
  3. The frequency of which consolidated invoices are sent to TimeVAT is up to you. You close the consolidated invoice manually and send it to TimeVAT

Consolidated invoice document requirements

  1. Subtitle data
    1. Date
  2. Product table aggregates
    1. Composition
    2. HS Tariff code
    3. Country of origin
    4. Total net weight
    5. Total gross weight
    6. Customs price
  3. Totals
    1. Net price
    2. Shipping
    3. Handling fee
    4. Total price ex VAT

Consolidated invoice document footer template

Use the following template for the footer of the consolidated invoice.

Make sure to replace the following

  • [INSERT UK COMPANY HERE]
  • [INSERT HOME COUNTRY VAT NUMBER HERE]
  • [INSERT REX NUMBER HERE]
  • [INSERT SCANNED IMAGE OF SIGNATURE HERE]
Terms of Delivery: DAP [INSERT UK COMPANY NAME HERE]

Sales invoices related to Consolidated invoice:

Invoice numbers: {{ invoice_numbers }}

Parcel no: {{ track_trace_list }}

Subtotal is equal  total sales invoice value

Weight : {{total_weight}}

Boxes : {{colli_count}}

Exporter of the products covered by this document (customs authorities license no. [INSERT HOME COUNTRY VAT NUMBER HERE]/[INSERT REX NUMBER HERE]), declares, unless otherwise clearly indicated, these products are of EU origin.

[INSERT SCANNED IMAGE OF SIGNATURE HERE]