Introduction
This guide explains how the inventory model in TRAEDE works, including the difference between current and incoming inventory, and how key values such as in stock, in order, reserved, and available are calculated. This guide is essential for anyone working with stock management, order handling, or fulfillment in TRAEDE.
Use this guide as both an introduction and a reference point when working with TRAEDE’s inventory logic.
How inventory in TRAEDE works
H2: Current inventory
TRAEDE's inventory model separates inventory into two main categories:
Current inventory: What you physically have in your warehouse now.
Incoming inventory: What is on its way or still in production (covered briefly below).
Here are the key fields you’ll encounter under current inventory:
In stock
This is the physical quantity in your warehouse.
It reflects the number of units received via POs or added manually.
It is not reduced when an item is shipped — only when it’s invoiced.
📌 Example: If you physically count your warehouse and find 765 items, your "In stock" should show 765.
In order
This is the number of units tied to open sales orders that have not been invoiced yet.
Even if you’ve shipped the order, it stays “in order” until invoiced.
Reserved
This is the number of units from your stock that TRAEDE has allocated to open orders.
Reserved units are subtracted from your “In stock” to calculate what’s still available.
Available
This shows how many units are still available for new sales.
It is calculated as:
In stock - Reserved = Available
H2: Example timeline of a product
Let’s walk through how these numbers change through the product life cycle:
Step 1: Product is received
In stock: 10
In order: 0
Reserved: 0
Available: 10
Step 2: Customer places an order for 5 pcs
In stock: 10
In order: 5
Reserved: 5
Available: 5
Customers can now only buy 5 units, since 5 are reserved.
Step 3: You ship the order (but do not invoice yet)
No change in stock numbers
In stock remains 10
Available remains 5
TRAEDE does not reduce “In stock” until the invoice is created.
Step 4: You invoice the order
In stock: 5
In order: 0
Reserved: 0
Available: 5
Once invoiced, the inventory is reduced, and the order is no longer “in order” or “reserved”.
Step 5: Customer returns 2 items (via credit note)
In stock: 7
Available: 7
H2: How each value is updated
| Value | Increases when... | Decreases when... |
|---|---|---|
| In stock | - PO is received - Credit note issued - Manual increase | - Invoice created - Manual decrease |
| In order | - Sales order created | - Order is invoiced |
| Reserved | - Order is marked for reservation | - Order is invoiced or cancelled |
| Available | - Stock increases - Reserved decreases | - Reserved increases - Stock decreases |
H2: Incoming inventory
Incoming inventory includes:
Underway: Products marked as sent on a production order delivery note → currently in transit.
In delivery: Products added to a delivery note but not yet marked as sent.
In production: Products still being produced, not yet packed or shipped.
These statuses give a full overview of your future inventory position.
H2: Total available
The Total available is calculated as:
In stock - In order + Underway + In delivery + In production
This is a forward-looking view that shows how much inventory you’ll have available, accounting for everything currently on its way or being produced.
A negative value here means you need to produce more stock to meet current demand.